Comparing Club Software

Scheduling is the easy part.

Most flying club software starts and ends with the calendar, and the money still lives in a spreadsheet. 5-by-5 runs the treasurer's side of the club too: invoices from flight time, online payments, expenses and the bank account, with maintenance and searchable digital logbooks in the same app. Try every feature free for 60 days, no credit card required.

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At a glance

Who each product is built for, and what it costs.

Prices are what each company publishes. We've left out feature check-marks for other products. They change often, and you know the tool you're using today better than we do.

ProductBuilt forPublished pricing
5-by-5 Flying clubs, co-ownership partnerships and solo owners. Phone-first apps (iPhone and Android) plus a web dashboard with deeper detail and analytics across flights, finances and maintenance. $4.99/pilot/month on the annual plan ($6.99 month-to-month), never more than $25/airplane/month. Free for groups of two. 60-day free trial, no card.
Flight Circle Flight schools and flying clubs. Mobile-responsive website. $10/airplane/month, unlimited users.
Coflyt Aircraft partnerships, owners and clubs. Mobile-first. Coflyt Plus (needed for scheduling and billing): $43/month or $430/year for one airplane, plus $10/month per additional airplane.
Flight Schedule Pro Flight schools, universities and training centers, plus larger clubs. Modular "hubs". Quote-based. Not published.
BetterPlane Individual owners digitizing paper logbooks. $119/year.

Competitor details as described in AOPA's guide to flying club scheduling software (September 2026) and, for BetterPlane, its own website (September 2026). Prices change; check each vendor for current pricing. Product names belong to their owners.

The treasurer's side

The part most club software leaves to a spreadsheet.

Flights logged with Hobbs or tach turn into each member's monthly bill, along with dues and their share of fixed costs. From there it runs itself: invoices go out, members pay online, payments land in the ledger, overdue reminders send on their own, and the bank account lines up with what you planned to spend.

  • Monthly invoices per member from flight hours, fixed costs and shared expenses, emailed automatically
  • Members pay by card or bank transfer through Stripe, straight into the club's account. Venmo, PayPal or Zelle can go on the invoice too
  • Automatic reminders for overdue invoices
  • A ledger that keeps itself: bills post, payments reconcile and balances update automatically, with no data entry
  • Sales tax reporting generated automatically from the bills you post
  • Bank account sync that lines up planned expenses with what actually went out
  • Shared expense tracking and cash flow: fuel, maintenance, insurance, hangar and more
Member monthly billing settings with hourly rate, fixed expenses and per-member cost preview
Maintenance & logbooks

Searchable logbooks, not binders.

Photograph the paper logbooks and 5-by-5 turns every page into searchable text. Maintenance due dates, ADs and squawks live alongside them, so the whole group sees the same record.

  • Scan paper logbooks into searchable text, page by page
  • Inspections and scheduled maintenance with due dates everyone can see
  • Squawks with photos that notify the whole group, including ones that ground the airplane
  • Oil analysis reports read straight into the maintenance record
  • Give your A&P access to the logbooks, and only the logbooks
Scanned logbook page next to its searchable text
Ask AI

"Tell me about the state of our engine."

Because the finances, flights, maintenance and logbooks live in one place, the built-in AI can answer across all of them, with the logbook pages cited.

  • Answers drawn from logbooks, maintenance, oil analysis, squawks, flights and finances at once
  • Book, move or cancel a flight by just asking, with a preview before anything is saved
  • Included on all paid plans
Ask AI conversation screen with suggested prompts
And yes, scheduling

The calendar is in there too.

A shared calendar where every member's bookings show in their own color, so the whole group sees who has the airplane at a glance. Everything works on iPhone, Android and the web.

  • Every member's bookings color-coded, with Google Calendar and Outlook sync
  • Maintenance blocks that take the airplane out of service on the calendar
  • Flight logging with FlightAware prefill
  • Pilot currency tracking for every member

Trying it alongside what you use today is easy. The 60-day trial needs no credit card, and you can import historical flights from ForeFlight, Garmin Pilot or a spreadsheet, plus your existing ledger.

Shared calendar with each member's bookings in a different color

Common questions

Is 5-by-5 a good alternative to Flight Circle?

For clubs that want more than a scheduler, yes. Flight Circle is priced per airplane ($10 a month) and runs on a mobile-responsive website. 5-by-5 is built as native iPhone and Android apps plus a web dashboard, and goes further on the treasurer's side: invoices from flight time, online payments, automatic overdue reminders, a self-reconciling ledger, expense splits and sales tax reports, alongside maintenance, searchable scanned logbooks and an AI assistant.

How does 5-by-5 compare with Coflyt?

Both are built mobile-first. Coflyt Plus, the plan with scheduling and billing, is $43 a month or $430 a year for one airplane, plus $10 a month for each additional one. 5-by-5 is priced per member at $4.99 a month on the annual plan, never more than $25 per airplane per month, and is free for groups of two. Its AI assistant answers questions across the logbooks, maintenance, flights and finances together.

How does per-member pricing compare with per-aircraft pricing?

5-by-5 charges $4.99 per member per month on the annual plan, capped at $25 per airplane per month. A two-member partnership pays $9.98 a month, four members pay $19.96, and from six members on the cap applies, so a larger club's bill stops growing with headcount.

How do we move our club over to 5-by-5?

Most of your history comes with you. Historical flights import from ForeFlight or Garmin Pilot logbook exports or from a spreadsheet, and past charges and payments import into the ledger from a CSV. Paper logbooks can be scanned into searchable text, oil analysis lab reports read straight in from the PDF, and Airworthiness Directives import from the FAA. A connected bank account also brings in recent transactions. Our support team works directly with each club to plan the switch and get its data across, so email support@fly5by5.com before you start.

Can we try 5-by-5 alongside the software we use now?

Yes. Every new group gets a 60-day free trial of all features with no credit card, so you can run both side by side, with members booking and logging in 5-by-5, before you decide.

Does 5-by-5 work on iPhone, Android and the web?

Yes. There are native apps for iPhone and Android, and a web dashboard with deeper detail and analytics across flights, finances and maintenance. Accounts can be created in the app or at fly5by5.com.

Is there a discount for AOPA Flying Club Network clubs?

Yes. Clubs registered with the AOPA Flying Club Network get 15% off. Email support@fly5by5.com with your club name and AOPA club ID for a promo code.

See it with your own club's numbers.

Every feature, free for 60 days, no credit card required. After that it's $4.99/pilot/month on the annual plan, capped at $25 per airplane per month.

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